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Filing W-2 & W-3

1/30/15       
David R Sochar Member

I'll pass on something I just learned - A business can file W-2 and W-3 forms online at the Social Security Business Services website. After setting up an account, you file electronically for the Fed, and then there are copies you can print to distribute to employees and your files. Took me about 6-1/2 minutes once I was registered.

QuickBooks used to make this easy, but even then you had to have the right forms to keep the Fed happy. Then it got easier - you could print them out, but QB increased that part of the payroll, so it cost me about $250.00 per employee to print and then mail the forms.

My accountant can do it for me, but then I have to wait on him, and he gets them done on the last hour of the last day.....

So the website was liberating, free and easy. Surely I am not the only one that knows this. Hell, I'm probably the last one to know.....

Social Security Business Services Online

1/30/15       #2: Filing W-2 & W-3 ...
pants and shirts

Good tip.

I still print them out from QB and mail them in. If you have QB payroll, I don't think there is any extra cost to printing out W2's.

2/11/15       #3: Filing W-2 & W-3 ...
Bobbie

I just filed ours through QuickBooks. No cost. We do have QB payroll.

2/11/15       #4: Filing W-2 & W-3 ...
David R Sochar Member

I now use the lowest level of the QB payroll subscription. A few years ago, they upped the price significantly, but then said they could do all my tax filing, and do it online.

I spent a week trying to get it all set up and could not get it to pay a certain State tax. I spent a day on tech support, with no resolution, and then a half a day with the State, and they both said it was the other guy's fault.

So......after about 18 hours and lots of frustration, I just went back to the basic payroll. All the calculations are still done for me, but I go online and pay. Even if I signed up for the higher levels of payroll, as I have been told, I would still have the one tax to pay separately since QB cannot integrate with the State on this.

3/8/15       #5: Filing W-2 & W-3 ...
David Waldmann  Member

Website: vermonthardwoods.com

Our ERP system does PR and can print W-2s. However, it seems like they never line up just right and it's a hassle to get them to do so. Additionally, the amount needs to be changed to include medical insurance premiums on 2%+ shareholders.

I, too, discovered (maybe 2-3 years ago?) that you can file online and print them out. So I print the W-2 from the software, make any adjustments needed, and then file and print online.

Saves sooo much time :-)


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